Let’s assume a state of affairs the place you’re requested to arrange and ship a presentation on a vital matter associated to your online business. And, you go the additional mile to go away no stone unturned in getting ready an information-rich PPT. You place forth the best doable effort in structuring and organizing the content material and bettering the aesthetics of the presentation. Regardless of a troublesome grind, you find yourself with a disastrous presentation! Down within the dumps?
If you happen to don’t need this state of affairs to come back true, be certain that you haven’t made your slides a dump yard of textual content for the sake of sharing plenty of data with the viewers in a brief period of time. If you happen to current with slides loaded with textual content, the viewers can pay extra consideration to studying the content material as an alternative of focussing on what you’re saying. Furthermore, it’s going to make it troublesome for viewers to know the knowledge.
So, right here we’ve got offered some tricks to convert your text-heavy slides into visually spectacular, significant slides. Learn on!
1. Convert Knowledge Tables into Graphs or Charts
Illustrating the info associated to market share, income technology from completely different areas/enterprise models, enterprise/market tendencies, comparability of information inside one set or completely different units, and so forth., by way of a desk received’t make a lot impression. Nevertheless, presenting the identical data by way of diagrams & charts, and graphs is not going to solely add a visible attraction however will even make it look organized and structured.
Helpful Template: Diagrams & Charts
2. Showcase Processes by way of Diagrams
As a substitute of writing every step of a course of intimately in your presentation, you should use diagrams to depict it superbly and make it simple to know for the viewers.
- For showcasing linear processes, you should use course of diagrams depicting every step in a separate field and route of movement by way of arrows. You’ll be able to write temporary content material within the containers to clarify every step.
- You should utilize cycle diagrams for example cyclical processes.
- Multi-staged processes could be showcased by way of stage diagrams.
- The principle course of and its sub-processes could be higher portrayed by way of tree diagrams.
Helpful Template: Course of Diagrams
3. Show Mission, Imaginative and prescient, Achievements, and Different Key Data by way of Infographics
If you would like the viewers to retain essential data for an extended time, characterize it by way of infographics. It would show you how to construct an emotional reference to them.
- For describing individuals of the crew or administration crew of the group, success journey, buyer providers and suggestions, and so forth., you should use silhouettes and slideman infographics.
- Icons are one of the best ways to reveal extra data with much less textual content.
4. Convert Lengthy Paragraphs into Bullets
Break lengthy paragraphs into small, readable, and comprehensible bullet factors. You should utilize graphical bullets, corresponding to arrow bullets and circle bullet factors, as an alternative of conventional ones for making a long-lasting impression on the minds of the viewers. Additional, bullet factors make it simple for the viewers to scan and interpret the knowledge rapidly. As a rule of thumb, there shouldn’t be greater than 6 bullet factors on a slide and less than 6 phrases in any bullet level.
5. Current Location-Particular Data by way of Maps
The placement-specific enterprise data, corresponding to headquarters and branches of workplace in varied areas of a rustic, areas with the best buyer base and market share, enterprise enlargement plans in new markets, income technology from completely different gross sales territories, and so forth., could be higher defined by way of maps as an alternative of plain textual content.
6. Symbolize Relationships Utilizing Totally different Shapes
Think about using completely different shapes to depict relationships between varied information, levels, and processes. As an illustration, use Venn diagrams for example overlapping relationships, arrows to characterize sequential relationships, flowcharts to painting logical relationships, pyramids to reveal hierarchical relationships, and so forth.
Helpful Template: Shapes
7. Show Methods and Duties with Hanging Visuals
The details about the historical past of an occasion or firm, targets to be achieved, duties and milestones of a venture with their deadlines, and so forth., could be depicted with the minimal textual content by way of timelines.
Moreover, the methods to perform the set targets, hurdles and challenges in reaching a milestone, and different such data could be represented utilizing roadmaps.
8. Transfer Textual content into the Speaker Notes
Typically, audio system add content material for their very own cues (which are literally not meant to be learn by the viewers), thus making the slides filled with textual content. This isn’t a great observe.
You’ll be able to take away all of the pointless information and knowledge from the slides and put them within the Speaker Notes part on the backside of every PowerPoint slide. It would allow you to not miss any necessary level whereas delivering the presentation. On the similar time, it’s going to assist the viewers give attention to the related data on the slide.
9. Take away the Textual content that’s Not Related to the Core Message
To make your slides crisp and concise, take away all the knowledge that doesn’t add worth to the core message. Embody solely these factors that assist the aim of your presentation and are completely required to make your viewers perceive the idea.
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